When an employee fails to follow a store's procedure, policy, or set of standards, management needs to address the issue so that it can be corrected and prevented from happening again. It is necessary to document all warnings in the employee's file.

Use the Retail Employee Warning Notice Form to document any written warnings an employee receives.

When disciplining an employee for a performance problem, many retailers use the following steps:

Verbal warning
Make sure you note in the employee's personnel file the date of the verbal reprimand.

Written warning
Use this form to formally document the infraction. Your goal here is to make sure the employee understands the problem and is aware of what steps to take to correct it.

Suspension
Use this step if you do not desire to terminate the employee.

Dismissal
If you find that the employee has not corrected the problem, and you conclude that they are no longer a good fit for your store, then you should look to terminate them from your business.

NOTE: it is very important to document every employee's file with the date, the nature of the reprimand, and whether the reprimand is verbal or written. Keeping accurate records will greatly assist you in making your case if the employee decides to seek unemployment compensation at some time in the future if they are ever terminated.

The Retail Store Employee Warning Notice Form is available in the Microsoft Word (doc) file format. You must have Microsoft Word installed on your computer to use this form.

Looking for more retail store forms? We have them!
Go to RETAIL STORE FORMS to see the complete list of downloadable forms for retail store owners.